Receipts: the tiny bits of paper that somehow carry huge importance when it comes to your business bookkeeping. Whether it’s a fuel receipt, a lunch meeting, or a supplier invoice, those documents need to be saved, sorted, and accessible for your books, your accountant, and of course – HMRC.
The good news? If you’re using QuickBooks or Xero, organising your receipts doesn’t have to be a headache. In fact, it can be quick, digital, and almost automatic.
Here’s how to make it easy:
Send Receipts Direct to the Platform
Both QuickBooks and Xero allow you to forward receipts directly from your email. Got an invoice from a supplier? Just email it to your unique QuickBooks or Xero receipt address and it will automatically upload into your accounting system – ready to be reviewed and matched to transactions.
Use the Mobile App
Snapped a picture of a physical receipt while out and about? Upload it to the app in seconds. It attaches to the correct expense, keeping you HMRC-compliant and organised on the go.
Match & Categorise as You Go
Once your receipt is uploaded, it’s ready to be matched to the right transaction and coded correctly. Doing this regularly – ideally weekly – saves hours at the end of the month and makes sure nothing slips through the cracks.
You no longer need to keep a drawer full of crumpled receipts. Once your receipts are in QuickBooks or Xero, they’re securely stored in the cloud and backed up for years – no more paper trails or last-minute scrambles before a tax return.
Why It Matters
Organised receipts mean:
- Fewer missed expenses (hello, more accurate tax deductions!)
- Faster bookkeeping
- Less stress when it’s time to do your VAT or Self Assessment
- Clean, reliable records if HMRC ever come knocking
At Ryedaura, we love helping business owners simplify their systems. If you’re still managing your receipts manually or unsure how to get the most from QuickBooks or Xero, we’d be happy to help set you up or manage it for you.
Receipts don’t have to be a pain. Let the tech do the heavy lifting – so you can focus on running your business. Simply call us on 01224 013 187 and we’d be more than happy to see how we can help you and your business.